Human Resources Benefits and Payroll Specialist (UEC)
California State University, San Bernardino
Location: San Bernardino, California
Internal Number: 3048323
Human Resources Benefits and Payroll Specialist (UEC) California State University, San Bernardino
Job No: 513647 Work type: Auxiliary Categories: Excluded, Administrative, At-Will, Full Time, Human Resources
About University Enterprises Corporation at CSUSB
(This is not a state position)
University Enterprises Corporation at CSUSB ('UEC') supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.
Temporary, full time, 'non-exempt', benefited position.
Salary: $3,750-$4,750 per month
Location: San Bernardino, CA
University Enterprises Corporation at CSUSB ('UEC') supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. The Human Resources Department is responsible for all employment related activity for an average of 150 benefited employees and 650 additional part-time and intermittent employees. We process payroll for approximately 500 employees per semi-monthly pay period.
40 hours per week. Typically, Monday-Friday from 8:00 am - 5:00 pm though some nights, weekend work may be required. Incumbent must be able to participate in remote or on campus work depending on the directives from the CSUSB campus.
First Review Deadline
This position will remain open until filled. Applications will be reviewed beginning 5/16/2022.
Under direction and guidance of Human Resources Manager, typical benefit responsibilities include but are not limited to:
Responsible for the overall employee benefits administration, including but not limited to medical, dental and vision plans, life and long-term disability insurance, CalPERS retirement, 457, COBRA, and other supplemental benefit programs. Processes employee enrollments, changes, and terminations. Maintains and updates plan documents as needed.
Process enrollment documents and ensure accurate file feeds to benefit carriers
Review and reconcile monthly billings from insurance providers for accuracy, resolve discrepancies with carriers, payroll, and the employees. Coordinate with insurance companies to resolve employee insurance issues
Prepares complex monthly labor allocation of benefits through journals and uploads. Makes necessary adjustments by updating appropriate carrier, payroll, and accounting systems. Creates required requisition for invoicing as needed.
With HR Manager, obtains and analyzes information on current benefit practices and new developments in benefit programs. Assists with recommendations on new policies and plans. Oversees medical contract renewals by working closely with broker.
Processes life and supplemental life insurance claims by working with the insurance company and employee to submit appropriate documentation.
Responds to benefit related inquiries from employees, candidates, and hiring managers
Plans, organizes, and conducts annual open enrollments. Processes all open enrollment requests and update changes in carrier and payroll systems, namely Paylocity/BSWIFT. Oversees employee self-service systems and processes.
Works with other HR Staff to complete employment separations, EDD disability and unemployment claims. Provides administration of COBRA. Works with HR staff to coordinate benefit coverage/deductions while on leaves of absence. Ensures strict compliance with all Federal and State requirements.
Routinely and enthusiastically conducts new employee orientation of health and welfare benefits.
Main point of contact for all retirees. Handles all benefit related processes for retirees.
Updates and maintains electronic and hard copy employee benefit files. Oversees accuracy and maintenance of electronic storage systems and databases. Audits these systems.
Audit PPACA compliance and 1095C forms
Prepare employee data for actuarial assessments.
Prepare fringe budgetary recommendations to Project Managers/ Directors, Research Administrators, and other qualified personnel.
Process and monitor Educational Assistance program. (Direct payment to CSUSB and disbursements)
Perform all duties and tasks in compliance with legal & regulatory requirements. Update/maintain benefit communications and processes as federal and state regulations change. Includes employment or personnel law, FMLA, ADA, HIPAA Privacy, Section 125, and COBRA regulations.
Under general direction and guidance of Payroll Supervisor, typical payroll responsibilities include but are not limited to:
Process faculty employee's additional pay reports semi-monthly, including guiding faculty employees in the use of Faculty Additional Payment (FAP) system and issuing regular reminders to complete in timely fashion.
Provide training for HRIS (Paylocity) users access and assist employees with account and time clock set up.
Assist non-resident employees in determining their tax status (processing documents through Glacier)
Obtaining proper time clock approvals during payroll processing
Entering and ensuring accuracy and timeliness of benefit/payroll deductions in HRIS. Responsible for processing and approving benefit elections including calculation of retro benefit deductions
Prepare and distribute quarterly vacation accrual reports and other reports as needed
Other Human Resources responsibilities include but are not limited to:
Administer Leaves of Absence programs (PDL, FMLA, CFRA, Jury Duty, Bereavement, military, personal leave, and all other mandated leave programs). Work with employees, supervisors, payroll, and governmental agencies to obtain and maintain required documentation, track leave progress and authorizations
Serve as the primary point of contact on all matters related to the Workers' Compensation program. Administer the Workers' Compensation claim lifecycle, by creating files, reporting injuries timely and accurately to the carrier, monitoring and following up on changes in employee status, maintaining case documentation, and keeping in contact with employees as needed. Assist employees with the filing of claims, interface with medical providers and third-party administrator of workers' compensation program. Collaborate with third-party counsel to strategize on case management as appropriate. Represent UEC at depositions and hearings on occasion. Analyze medical work restrictions, make recommendations to return the injured employee back to employment. Provide recommendations and implement strategies to reduce Workers' Compensation costs. Complete OSHA regulatory reporting.
With guidance from HR Manager, review, and initiate requests for Reasonable Accommodations. Engage with employee in the interactive process for medical accommodations. Coordinate requests with employee, supervisor, medical providers, and HR Manager
Assist HR Manager with regulatory reporting (AAP, EEO1, Vets 4200, CA Pay Data) and other reports as needed.
Coordinates the summer schedule voting process
Collaborate with other HR Staff on process improvement projects, employee recognition programs, and Employee Handbook updates.
All other duties as assigned
Education: Bachelor's degree in human resources or business administration. Work experience may substitute for education on a year-to-year basis
Experience: 3-5 years' experience in human resources, two (2) years progressive experience in benefit administration and leave management and one (1) year of payroll experience.
Additional Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Has knowledge, skills and abilities needed to analyze and determine how the benefit plans are developed and administered in the most efficient manner.
Has knowledge on HRIS/Payroll systems and technology that support benefit plans.
Advanced skills with Microsoft Office Suite, with extensive use of Excel.
Demonstrates in-depth knowledge of federal and state legislation as related to benefits, workers' compensation, leave management, reasonable accommodations, and payroll.
Understands how changes to these will affect outcomes, operations, and business objectives.
Knowledge of Internal Revenue Service codes and legal guidelines pertaining to benefit programs; knowledge of benefit plans, insurance carriers, and other aspects of health and welfare coverage; knowledge of life and supplemental life insurance policies and their administration; ability to interpret policies and plan documents
Experience with basic accounting and payroll principals and complex billing reconciliation.
Ability to establish and maintain effective working relationships with others
Ability to perform arithmetic and statistical operations to calculate ratios, fractions, percentages, and averages
Ability to establish and maintain priorities and carry out assignments with minimal supervision. Ability to complete work despite constant interruptions in workflow and changing priorities.
Ability to promote and implement changes to current practices and processes.
Ability to maintain flexibility and quickly address changing priorities.
Strong written, oral, presentation, facilitation, and interpersonal communication skills.
Ability to communicate effectively across all levels of the organization.
Strong analytical, problem solving, critical thinking, and organizational skills.
Ability to provide excellent service with integrity.
Three (3) years of experience with advanced benefit administration in a large complex organization.
Experience working for a large, public university within an auxiliary or self-support operation
Experience with Paylocity and BSWIFT.
Medical, Dental, Vision, Flex Cash option
CalPERS Retirement and CalPers 457
Group Term Life/ Accidental Death & Dismemberment (AD&D)
Holidays & Personal Holiday
Vacation and Sick pay accruals
Educational Assistance Benefit is based on availability of funding.
Workers' Compensation, Unemployment Insurance, State Disability Insurance
EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.
To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.
As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.
UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.
CSU policy requires all faculty, staff and students (on or off campus) to be immunized (i.e. vaccinated) against the virus that causes COVID-19.
As part of the campus community, CSUSB requires all UEC employees to be fully vaccinated against COVID-19, or present a medical or religious exemption and any appropriate back up documentation. Fully vaccinated is defined as having the last immunization shot at least 14 days prior to the date being evaluated. Current and new employees of UEC are required to adhere to this policy by September 20, 2021 and remain in adherence after that date. All employees are also required to receive COVID booster shots and submit a daily health screen to access any on or off campus location.
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.